Home / PDA Europe Terms and Conditions

PDA Europe Terms and Conditions

TERMS AND CONDITIONS FOR PARTICIPANTS - PDA EUROPE gGMBH

  1. CONTRACT; EVENT ACCESS CONDITIONS
    1. By placing the order you warrant and represent that you have all necessary authority and, if necessary, the consent of, the Company's representative to provide personal information in connection with the formation and performance of the Contract.
    2. Placing the order constitutes a binding application for the event and confirms your acceptation of the Terms and Conditions and the Privacy Notice.
    3. A legally binding Contract regarding the participation at the event is concluded once PDA Europe gGmbH (hereinafter “PDA EU”) has returned to you a written confirmation. This confirmation will be sent to you after receipt of payment. You must have this confirmation to be considered enrolled for the event.
  2. BILLING; PAYMENTS
    1. Full payment must be received 14 days from date of invoice. PDA is not responsible for any incurring fees in addition to wire transfer payment (bank charges). PDA’s invoice number MUST be given as a reference. Never send money before PDA's invoicing.
    2. Payments must generally be made by credit card or guaranteed by purchase order. For alternative payment methods (e.g. bank transfers) please contact PDA.
    3. Providing the VAT ID is mandatory for companies located within the EU.
    4. Registration after 6 weeks prior to the start of the event will require payment by credit card only.
    5. In order to be considered enrolled for the event, you must have received a payment confirmation. Credit card payments will regularly be confirmed immediately after settling of charges.
    6. Subsequent requests after registration to change the billing address, to receive an invoice for more than one participant or other invoice details will result in an additional service charge of € 50 excl. VAT per request.
    7. The request to upload the invoice on an internet portal will result in an additional service charge of € 50 excl. VAT per invoice.
  3. CHANGE OF PARTICIPANT; SUBSTITUTIONS
    1. If a Company's representative is unable to attend, substitutions are welcome.
    2. Substituting a PDA member by a non-member requires paying the difference between member and non-member fees by credit card payment before the start of the event. Exchange of a non-member by a PDA member will not result in a refund.
    3. Substitutions are free of charge until 4 weeks prior to the start of the event. After this date, there will be a service charge of  € 100 excl. VAT per name change.
    4. Persons arriving on site as a substitute must be able to identify themselves by a valid picture ID.
  4. CANCELLATIONS; REFUNDS
    1. Cancellations and refund requests must be made in writing.
    2. If PDA has received the cancellation 4 weeks prior to the start of the event, full refund will be made, with a service charge of € 200 excl. VAT per registration. After 4 weeks prior to the start of the event NO refund will be made.
    3. No-shows are responsible for paying the full registration fee and are not eligible to receive a refund.
  5. CHANGE OF EVENT
    1. Registered participants who wish to switch to another event may request to be transferred subject to availability. If the fee for the surrogate event exceeds the fee of the original event, the transfer requires additionally payment of the difference between both fees. If the fee for the original event exceeds the fee for the surrogate event, the participant is not entitled to a refund.
    2. In case that PDA has already sent the download link to the training course documentation of the original event to the participant, the participant may keep the training course documentation and the transfer to the surrogate event is subject to an additional transfer charge of € 400 excl. VAT.
  6. Event modification
    1. PDA reserves the right to modify the event format without notice or to cancel an event.
    2. If an event must be cancelled, you will be notified as soon as possible and will receive a full refund of fees paid.
    3. Further liability and compensation claims (e.g. hotel rooms, transportation penalties or any other costs incurring due to a cancellation) are excluded. This exclusion of liability does not apply to damages from injury to life, body or health resulting from a negligent breach of duty by PDA or an intentional or negligent breach of duty by a legal representative or vicarious agent of PDA, and other damages resulting from an intentional or grossly negligent breach of duty by PDA or an intentional or grossly negligent breach of duty by a legal representative or vicarious agent of PDA.
  7. Documentation
    1. Any event documentation is prepared to the best of knowledge and belief of its author. Event documentation prepared by third parties (e.g. presentations) are the sole responsibility of this third party.
    2. Training Course documentation will typically be provided electronically via download link prior to the event, or, in case of on-site registration, without undue delay after the registration.
    3. Participants are not permitted to create video and/or sound recordings of the event or event contents or other event attendees at the event without their consent and PDA’s prior approval.
  8. Attendee LIST
    1. PDA may provide an attendee list. The attendee lists do only include participants which have given their prior consent.
    2. Participants who have not given their consent can do so by sending an e-mail to registration-europe@pda.org.
    3. You shall not use any personal information obtained from the attendee list (e.g. names, email addresses, mailing addresses) for any other than for your personal networking purposes.
  9. Attendee Data
    1. This section pertains only to the extent to which PDA may disclose personal data relating to individuals located in the European Economic Area (EEA), the Data Subjects, to the participant and in the event that the provisions of the GDPR apply to the participant.
    2. Participant acknowledges and agrees that, in connection with his Contract with PDA Europe gGmbH, it may receive personal data of Data Subjects located in the EEA and such data may be subject to certain data protection laws, including the EU General Data Protection Regulation (GDPR) and the corresponding implementing national laws (collectively, the EU Data Protection Laws). The Participant warrants and represents that it will comply with all data protection requirements under the EU Data Protection Laws, and its controller obligations, when processing personal data of Data Subjects. PDA shall comply with its own obligations under EU Data Protection Laws when processing personal data of Data Subjects as a controller.
    3. The participant and PDA will assist each other in complying with their respective obligations under EU Data Protection Laws, including but not limited to, assisting each other with verifying the authenticity of Data Subjects or responding to Data Subject requests. To the fullest extent required by applicable law, the participant shall be responsible for providing notifications to, and respond to inquiries and requests from, the Data Subjects.
    4. Unless the participant is located in the EEA or in a jurisdiction with an adequacy decision from the European Commission or has adopted another personal data transfer mechanism approved by the European Commission the following shall apply: The transfer of personal data from PDA to the participant shall be made pursuant to the terms of the EU Standard Contractual Clauses for the transfer of personal data to third countries from Controller to Controller (Annex to the COMMISSION IMPLEMENTING DECISION of 4 June 2021 on standard contractual clauses for the transfer of personal data to third countries pursuant to Regulation (EU) 2016/679 – Module One) which are incorporated herein. For purposes of the Standard Contractual Clauses, PDA shall be the Data Exporter and the participant the Data Importer.
    5. The participant shall use personal data received from PDA only for his own purposes and in compliance with the statutory provisions, in particular the applicable data protection provisions, and shall only pass such data on to any third parties if and insofar as it is legally obliged to do so or as it has received the express consent from the person concerned.
    6. The participant shall defend, hold harmless, and indemnify PDA as to any third party's claims, actions, investigations, or other proceedings and related damages, injuries, awards, or other liabilities in connection with the participant's violations of its obligations under this section Attendee Data or a breach of data protection law.
    7. The placing the order as participant's representative shall be deemed to be the contact person for all data protection inquiries in connection with the personal data of Data Subjects being transferred hereunder.
  10. CHOICE OF LAW; PLACE OF JURISDICTION
    1. The laws of the Federal Republic of Germany shall apply.
    2. Exclusive place of jurisdiction for all disputes arising out of or in connection with these Terms and Conditions shall be Berlin, Germany.